Once you have a comprehensive list of every step in your project, you’ll allocate an amount of time each will take to complete. In our event example, to make the “Select catering” step less overwhelming, we would split this part of the project into a digestible task list: Not only will it help you figure out the true scope of a step, but it’ll also ensure you don’t forget any small detail and make tackling it more manageable. Any tasks that will help you get your project completed on time and on budget should go on this list.Īt this point, don’t worry too much about the order of all of your steps or when you need to get them done-we’ll cover that later.įor example, the breakdown for our client appreciation dinner might look like this:įor longer or more complex steps, break them into smaller, easy-to-digest subtasks. Think both big and small in terms of steps. In order to have a successful project timeline, you’ll need to create a list of everything that will need to happen throughout the project planning process all the way to your final deliverable, whether it is a report or an event. Once you have your project brief and goals outlined, you’ll be ready to work backwards and figure out all of the steps you need to take to get there and you can start creating a project timeline. Publishing the registration page, securing the venue, and signing certain vendors. Which tasks should be considered project milestones? The project planning kicks off on January 15 and the event will happen on August 30. Read: 7 steps to crafting a winning event proposal (with template) What is the time frame for the project? Externally, the stakeholders include all current clients, and certain vendors (catering company, event venue, etc.). The internal stakeholders are the event’s planning committee (John, Sam, Tara, Linda), the VP of Client Success, and the Marketing team. Which internal and external stakeholders are a part of the project? The external goal is to achieve a 50% RSVP rate and 80% attendance rate. The internal goal is to plan a high-impact client event under $15,000. Your answers to the four questions listed above are: What are your project goals, both internally and externally? You’re confident you can do it, and understand it all starts by putting together a cohesive brief for your event. Your personal goal for the event is to be as organized, productive, and efficient as possible. You’re responsible for planning this year’s client appreciation dinner. Read: What is a milestone chart and why is it beneficial What are the key milestones of the project? What is the project scope? Do you have a project scope statement? What is the timeframe for the project? What are the most important dates? Which internal and external stakeholders are a part of the project? What are their roles? What are your goals for the project, both internally and externally? What are the project deliverables? Here are a few questions to answer in your brief: It serves as a roadmap and is a way to explain big picture details, like the purpose, goals, milestones, and vision of the overall project. To keep all project stakeholders aligned on the plan, every project should start with a project brief. Follow these steps and learn how to build project timelines that put you in the driver’s seat and build your own project timeline template. Here’s a step-by-step example to creating a project timeline-no matter what your job title, industry, or department is. So, why haven't you made one yet? Without the right technology, creating a project timeline can be messy and manual.įret no more. A timeline can show you how all the pieces of your plan fit together. Managing a project? Viewing work in a timeline-instead of a spreadsheet or disorganized to-do list-is one of the benefits of project management.
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